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Microsoft Exchange by default uses Rich Text Format to send all outbound mail. In some cases you may be forced to use plain text to send mail to some recipients which have trouble reading the rich text format. A common problem an administrator may experience is that some mail recipients receive the dreaded winmail.dat attachment from users within their Exchange organisation.

This article will advise step by step instructions to force an Exchange 2007 server to send outbound mail on a per recipient and per E-Mail domain basis.

Forcing an Exchange 2007 to send a plain text on a domain level basis

This method requires you to create a new remote domain entry and use shell commands to configure the format Exchange will use when sending outbound mail to this domain only.

Create the Remote Domain:

1. Open the Exchange Management Console. Under "Organisation Configuration" container click "Hub Transport".

2. Select the "Remote Domains" Tab and on th right under the actions pane click the "New remote domain" link.

3. Give the connector a name and enter the domain name you would like to send plan text to. e.g. domain.com. Click new then click finish.

4. Open the properties of the remove domain you just created and click the "format of original message sent as attachment to journal report" tab.

5. Under "Exchange rich-text format" select the "Never use" bullet point.

At this point you would assume that all outbound mail to this remote domain will be forced to be sent in plain text format but we need to perform some shell commands to the remote domain object before this can happen.

Apply the shell commands to the remote domain:

1. Open the shell and type "Get-RemoteDomain -Identity:domain.com | fl" where domain.com is the name of the remote domain object (not the actual remote domain name).

Here you will notice under "Content Type" the format is set to "MimeHTMLText". To force plain text we want to set this as MimeText so HTML is not used.

2. In the shell prompt type "Set-RemoteDomain -Identity:domain.com -ContentType:MimeText" again where doman.com is the name of the remote domain. Typing the Get-RemoteDomain command will verify that the changes have been made and set the "Content Type" to MimeText.

Once these changes have been successfully completed the Exchange server will force the format as plain text regardless what is set on the end users outlook clien to any recipient in the "domain.com" E-Mail domain set in the "remote domain" object.

Forcing Exchange 2007 to send plain text on a recipient level basis

There may be a case where you need to have mail to 1 recipient in an E-Mail domain only sent as plain text. To do this you must create a contact item for this user and apply some shell commands to it.

1. Open the "Exchange Management Console", select "Recipient Configuration" container then select the "Mail Contact" container.

2. Create a new contact for the remote recipient you was Exchange to for plain text format to.

3. Open the properties of the newly created contact. On the General tab under "Use MAPI rich text format" select "Never".

We now need to apply the following shell commands to the newly created contact object to force plain text format.

1. In the shell prompt type "Get-MailContact -Identity "contact name" |fl" where "contact name" is the display name of the newly created contact object. You will see that "Message Format" is Mime and "Message Body" Format is TextAndHtml. We need to change both of these to Text to force the use of plain text format.

2. To change these we need to type the following 3 shell commands after the other:

Set-MailContact -Identity "contact name" -MessageBodyFormat:Text

Set-MailContact -Identity "contact name" -MessageFormat:Text

Set-MailContact -Identity "contact name" -UsePreferMessageFormat:$true

Once this is done you will see that by typing the Get-MailContact show both "Message For" and "Message Body" will be set to text.

Now all mail sent through your Exchange server to the recipient contact you created will be set as plain text and will not affect any other recipient in the same domain.

Running and maintaining and Exchange server Environment can be overwhelming if you prefer not to have the stress in looking after your own Exchange organisation you may choose a hosted exchange server solution instead.

Mike Collins as over 10 years experience in computing and is a senior IT consultant at Sphere IT Consulting.

Get a Spyware Remover and Remove the Spywares From your Pc

Having an anti virus software in your PC does not necessarily mean that you are protected from any malware threats. In fact a regular anti virus software can not even detect a malware like the spyware, simply because spywares are different from the computer viruses in terms of activity, nature and construction. There are even spywares that can partially or completely disable anti virus programs making your PC vulnerable for further spyware attacks. Therefore, to protect your PC from the deadly spywares you need to have a spyware remover installed in your system that will remove the spyware installations and protect your computer from further threats.

Spyware is basically a type of malware that is used for spying on the user of the infected computer. In most cases the spyware is created to retrieve the internet behaviour of the people for targeted advertisement campaigns. Once a spyware is installed in your PC it will keep track of the websites you visit and time you spent on a particular website and purchases you make at the online stores. The spyware will store the information and send it to the authors or distributors of the spyware that they will use for online advertising. Now this is not really a great threat to you as far as the stability of your PC in concerned. But surely it is disturbing to know that you are being monitored by someone else whenever you are online. So to protect your privacy you need a spyware remover that will effectively remove the spywares from your PC.

Apart from being used for online advertising spywares can be more harmful at times. There are spywares that are used for stealing email addresses, bank account numbers and passwords from your computer and browser. These are used for criminal activities in most cases. This is something that you will definitely not want to happen to you and to protect your privacy and the security of that vital information you have to keep your PC clean from spywares with a spyware remover. There are so many spyware remover tools available at internet that you can download to stay protected from spywares.

The spyware remover software in fact doubles up as anti-spyware as well. While detecting and removing the spywares from your computer with spyware removal utility, the software also protects you from further threats from the new spywares when you are online.

Anti Spyware Hub is an online resource, providing in-depth information about Anti Spyware software, which is an essential tool to keep your system free of dangerous spywares, protecting your privacy and your PC. Here you will get vast technical information about anti spyware software to block spyware.

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This entry was posted on Friday, November 27th, 2009 at 9:39 pm and is filed under Hammers Pullers Extractors. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.